Wednesday, May 20, 2009

Virtual offices for real business

Instead of spending millions of dollars in equipment and employees, companies would consider outsourcing the office task by connecting to a virtual office provider. Through a virtual office, a company would have physical representation and presence in order to effectively communicate with their clients.

A virtual office would usually have the following:

• Local business address
• Local phone number/Fax Number
• An assistant
• Office equipments

These office equipments are offered in two options: the first option is to have a “shared” virtual office. That means the virtual assistant will be working for other clients as well. On the other hand, you can ask for a dedicated virtual assistant so that the employee will concentrate on a single project only. Of course, a dedicated assistant will mean additional payment.

Selecting a virtual office could be a bit challenging especially when a company tries to seek assistance online without any physical contact. However, they can ensure the legitimacy of the operation by asking documentation that ensures that they operate a legitimate business in the area where they operate. In terms of security, be sure to ask the virtual office provider to sign a non-disclosure agreement or NDA. This document will be your protection against illegal information selling in the future.

A virtual office could save a business considerable amount of time and resources. A business just has to make sure they select the right provider who could do the task while ensuring the business security.